Control of engineering documents

The Engineering Document Control System (EDMS) is a framework of tools for managing the creation, use and storage of documents in project information management (PMIS) that is created throughout the organization. Typically, document management refers to a centralized software system that records and manages both digital files and images of scanned paper documents. Electronic document management systems have many of the same features as enterprise content management (ECM) systems. However, document management software systems focus on the use and optimization of active documents and structured data such as Word documents, PDF files, Excel spreadsheets, PowerPoint, email and other defined formats, while the system ECMs also manage unstructured content and rich media formats.

However, managing electronic documents goes beyond simple scanning and saving: it is a comprehensive system that enables scientists to effectively organize and distribute documents for better and more integrated use in everyday work.

Electronic document management systems include tools for:

Create digital files and convert paper documents to digital assets.
Easily share digital documents with the right scientists.
Central organization of documents in standard file structures and formats.
Store and access information for more efficient use.
Securing documents in accordance with standard compliance rules.

By centralizing the use and access to information, document management is central, where broader information management strategies such as ECM, records management, and business process automation can be deployed and deployed.

Some experts point out that the electronic document management system has a lot in common with the content management system (CMS). One major difference, though, is that most CMS systems use a variety of web content from a central site, while document management systems are often used primarily for archiving.

Many electronic document management systems rely on a rigorous process for storing documents, including certain elements called metadata, in order to provide appropriate classification for digital documents. Metadata around a document provides easy access to key details that help those searching the archive find what they need through a timeline, topic, keywords, or other communication strategies. . In many cases, document-specific storage protocols are a big part of what makes an electronic document management system so valuable to a business or organization.